Oct 30, 2015 How to Archive Mail in Outlook 2016. Use the archive feature in Outlook 2016 to keep your mailbox from growing out of control. When you archive. For Outlook 365, Outlook 2019 and Outlook 2016; Windows and Mac; Online Archive is a special feature for some Office 365 enterprise plans. Controlled by Administrators for some Office 365 hosted plans; AutoArchive moves messages to a separate Outlook data file (PST). A long-standing Outlook feature but effectively replaced in Outlook 2016. Jan 28, 2020 If I set up an Archive in exchange for a user who uses Outlook 2016 on a mac will that help free up disk space or will it just download the contents of the Archive folder to the local HDD? Outlook 2016 does not allow cache mode so it is taking up a ton of space. You mean Outlook 2016 for Mac does not allow online mode right? Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac More. Less An online archive—also called an archive mailbox—is a place where you can store old email messages so they don't take up space in your primary mailbox. Sep 28, 2016 Outlook for Mac 2016 does not find all mails in online archive I do observe the following strange thing: Whenever I try to search on my Mac within the Outlook for Mac 2016 Online Archive I do only find a small fraction of items though I specify 'all mailboxes'.
May 15, 2018 Open Outlook on your PC or Mac. If you’re using Windows, it’s in the All Apps area of the Start menu. If you have a Mac, it’s in the Applications folder. Click the File menu. It’s at the top-left corner of the screen. Click Cleanup Tools. Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox.
“I am searching for the OLM file in Mac system but I am not able to find that. I do not know what is the exact location of that file. Please tell me what is the exact path where OLM files are located on Mac.”
There are many users who want to know Mac Outlook 2016 archive location or OLM files in Mac system. But they are unaware of the fact that OLM file is created when the user creates an archive in Mac Outlook 2016 and 2011. To get the OLM file, first, the user has to Archive Email in Outlook 2016 & 2011 for Mac. Therefore, in the section given below, we are going to discuss how to archive email in Mac Outlook 2016 and 2011.
How to Create Archive in Outlook 2016 & 2011 for Mac with Inbuilt Outlook Mac Archive
To Archive Email in Outlook 2016 & 2011 for Mac, the user has to follow the different steps. When the user archive Mac Outlook data then the file created is known as an OLM file. The user can easily find mac Outlook 2016 archive location & create OLM file by following the steps given below.
1. Create Outlook Mac Archive ( OLM ) File in Outlook 2016
1. First of all, you have to open your Mac system and then choose Finder from the item menu given below
2. Then from the list of applications, you have to open Microsoft Outlook 2016
3. After that, from the top menu, you have to choose the Tools option
4. Then, click on Export button to create archive in Outlook 2016 Mac.
5. Now, Export to Archive File (.olm) dialog box will appear. Here, you have to select the items such as mail, calendar, contacts, tasks etc. which you want to export and then click on the Continue button to begin the process to Archive Email in Outlook 2016 & 2011 for Mac
6. Now, you have to select the destination location or folder where you want to save the archive OLM file and then click on the Save button
7. After that, you will notice that the export process begins
8. Once the exporting process is completed successfully, click on the Finish button
9. Now, you have to navigate to the destination folder where the files are saved. Double-click the destination folder to preview the archive OLM file
2. Create Outlook Mac Archive OLM File in Outlook 2011
1. First, you have to open Microsoft Outlook on your Mac machine
2. Now, in the top menu, go to File and then select the Export option to Archive Email in Outlook 2011 for Mac
3. After that, the Export dialog box will appear. Here, you have to select Outlook for Mac Data File (.olm) to create archive in Outlook 2011 and then select the items such as emails, tasks, contacts, notes etc. which you want to archive. Click on the right arrow to continue
4. Now, you will be asked to Delete After Exporting? Select No, do not delete items and then click on the right arrow to continue
5. Select the destination location or folder where you want to save archive OLM file
6. Then, click on the Save button
In Windows 7, Windows 8, and Windows 10 (applies to Office 2010, Office 2013, and Office 2016):.In, type Fonts in the search box at the top right.Under Fonts, click Preview, delete, or show and hide fonts.Select the font that you want to remove, and then click Delete.In Windows Vista with Office 2010:.In, click Appearance and Personalization.Click Install or remove a font.Right-click the font you want to remove, and then click Delete.In Windows Vista with Office 2007:.In, double-click Fonts. 
7. After that, process will begin to Archive Email in Outlook 2011 for Mac
8. Once the export process is completed, click on the Done button
9. Now, navigate to the location where you saved your archive OLM file
Mac Outlook 2016 & 2011 Archive location?
the users have the misconception that OLM file is automatically created and saved somewhere in the system. But, when the user Archive Email in Outlook 2016 & 2011 for Mac then OLM file is created. Therefore, to access OLM file, the user has to archive Mac Outlook 2011 and 2016 data then he/she can access the OLM file. In the above section, we have explained a step by step process using which the user can easily create the archive in Mac Outlook 2016 and 2011 in a hassle-free way.
Frequently Asked Questions
1. ‘Archive button missing’
Answer: If the email is set up via POP protocol then archive button would not show up. To fix it make sure that you configure the account into Outlook for Mac via Exchange or IMAP, instead of POP.
2. ‘First time using the Archive’
Answer: If you are using the Archive for the first time then you will get a prompt:
You have to select one option either Choose Another Folder or Continue
Continue: If you select this option then a new folder will appear in your folder list for that email account. The folder is called Archive for Outlook.com, Google, Office 365, iCloud, and Yahoo! Accounts. For Gmail, the archive folder is called All Mail.
Choose Another Folder: The option lets you select any of the existing folders for the archive.
3. ‘Not able to find the location of OLM file in Mac system’
Answer: When the user create archive in Outlook 2016 or 2011 , an OLM file is created. mac Outlook 2016 archive location is the file location, you set while saving Archive file ( OLM file).
4. ‘Cannot Export database to OLM’
Answer: To resolve this issue you can repair your Main Identity or you can use SysTools OLK Converter.
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Outlook 2016 allows you to create an Outlook Data File aka PST archive to store emails offline. This article explains the process as well as a few tips when dealing with PST files.
As mailbox quotas continue to grow and grow, the need to create PST file archives is no longer as important as it once was. That being said, creating PST files can be extremely valuable when archiving email or entire mailboxes for forensics/legal reasons. So it’s no surprise that Microsoft continued the tradition of allowing users to create PST files in its latest email client – Outlook 2016.
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The process is very similar to previous versions of Outlook – just follow the screenshots below to get started.
How to Create an Outlook Data File (.PST) Archive File in Outlook 2016
Open Outlook 2016 and Click the Home tab > New Items > More Items > Outlook Data File.
Give your PST Outlook data file a name and click OK.
TIP: By default, Outlook 2016 stores PST files in the C:UsersUSERDocumentsOutlook Files folder. I like to store the file in my OneDrive Folder to keep it synced up with my other laptops.
With the PST file created, Outlook automatically adds it to your Profile on the left side of the Home Tab. Personally, I like to add the Inbox and Sent Items folders so I can begin archiving old email from my online Mailbox into my PST archive. To do this (or create any folder for that matter), just Right Click the new PST folder and Click New Folder.
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Once you create the folders you need, just drag-and-drop emails into your PST file and they will move to your new archive wherever you created it.