Jun 23, 2014 Whether it’s a creative piece, a blog post, or a copywriting job for a client, I use Microsoft Word out of habit - not because it’s good. And I think it's time to break off our 15-year relationship. Microsoft Word isn’t actually a writing tool. Microsoft Word isn’t a tool for writing. It’s a tool for formatting your writing. Microsoft is excited to announce that Mac Scripting capabilities on Apple macOS are now available in public preview, allowing administrators to automate routine tasks on hundreds and thousands of devices. Whether you are a business looking to extend employee device-choice program options or simply. Mar 01, 2016 Microsoft Outlook is the most popular email client for both home and business users. However, it comes at a huge cost ($110). There are many viable alternatives that are completely free so we have put together a list of 7 of the best of email apps that could replace Microsoft Outlook.

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Summary

This article describes some useful tools for Microsoft Outlook for Mac.

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Outlook Search Repair

The Outlook Search Repair tool repairs search results within Outlook.

Important

Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.

  1. Choose Apple menu, then System Preferences, and then Spotlight.

  2. Select the Privacy tab.

  3. In Finder:

    1. On the Go menu, select Go to Folder..

    2. Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:

      ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/

  4. Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.

    You must perform this step for any additional profile folders you have.

See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.

When to use the tool

Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.

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How to use the tool

  1. Download and open the Outlook Search Repair tool.

  2. Follow the instructions.

    Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.

  3. Select Reindex.

    Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.

  4. Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:

    Done! Reindexing has completed!

OutlookResetPreferences

The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.

When to use the tool

Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.

Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.

How to use the tool

  1. Download and open the Outlook Reset Preferences tool.
  2. Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
  3. Exit the Outlook Reset Preferences tool.

SetDefaultMailApp

The Default Mail Application tool lets you easily make Outlook the default mail application.

When to use the tool

Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.

How to use the tool

  1. Download and open the Default Mail Application tool.
  2. In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
  3. Exit the Default Mail Application tool.

ResetRecentAddresses

The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.

When to use the tool

When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.

How to use the tool

  1. Download and open the ResetRecentAddresses tool.
  2. Click the Reset Now! button.
  3. Exit the Reset Outlook Recent Addresses tool.

Topics Map > Campus Services > Office 365
Topics Map > OS and Desktop Applications > Operating Systems > Windows
Topics Map > OS and Desktop Applications > Applications > Email Clients

There are times when you need to send a message either as a another account or on-behalf of another account. Before you proceed, make sure you understand what send as permissions or send on behalf permissions are.

This document assumes you have been granted send as or send on behalf permissions to another account. If these have not been granted yet, please refer to the Office 365 - Manage Full Mailbox, Send As, and Send on Behalf of Permissions document.

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Note: If you are linked to a service account, you are automatically provided 'full mailbox' and 'send as' permissions to the account. This means you can open up the mailbox and 'send as' that account.

Important: In order to send-as or send-on-behalf of an account via Outlook desktop client, the account must be visible in the Global Address List (GAL). You can verify the visibility of the account using these instructions: Office 365 - Show or Hide Service Account within Global Address List. If the account is hidden, you must make it visible. Office 365 service accounts are hidden by default within GAL.

Outlook on the Web

  • Send as or send on-behalf of another account using Outlook on the web
      1. Log into Office 365 via Outlook on the web. Make sure you select the account that has been assigned Send As or Send .
      2. Click the new mail button, , above the folder list. A new message form will appear in the reading pane.
      3. Click on the '..' above the 'To' field:

        And select Show From from the drop-down menu.

      4. Click on 'From' field and select 'Other Email Address..'
      5. Either select the desired address from the drop down list or enter the address you have permissions to 'send as' or 'send on behalf' of.
      6. Enter the desired values within all the other fields and send the email.

Outlook for Windows

Outlook Email

  • Send as or send on-behalf of another account using Outlook for Windows

    • Important: In order to send as or send on behalf of an account via Outlook desktop client, the account must be visible in the Global Address List (GAL). You can verify the visibility of the account using these instructions: Office 365 - Show or Hide Service Account within Global Address List. If the account is hidden, you must make it visible. Office 365 service accounts are hidden by default within GAL.

      1. On the Home tab, select New Email.

      2. Click the box and select Other E-mail Address.. from the dropdown.

        • Note: The From field is hidden by default. If the From field is hidden, select Options from within the message you are composing, then select From.

      3. Within the Send From Other E-Mail Addresses window, click From.

      4. Make sure More columns and Global Address List are selected.

      5. Type the email address of the person you want to send as or send on behalf of and click Go.

        Then, select the name of the person you want to send as or send on behalf of, and click OK.

      6. Back on the Send From Other E-mail Address window, click OK.

      7. Compose a message as usual and send when ready. Depending on access, the recipient will see one of the following:

        • Send as permissions: Your message will appear to have come from the user that granted you this permission.
        • Send on behalf of permissions: The 'From' address in any message sent by you will indicate that the message was sent by you on behalf of the user that granted you this permission.

      If you do not have permission to send from this account, you will receive an email saying Your message did not reach some or all of the intended recipients, followed by the subject, date and time the message was sent and a list of recipients. If you believe you should have permissions to someone's mailbox, you should contact them for verification or ask them to grant you permissions.

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Outlook for Mac

  • Send as or send on-behalf of another account using Outlook for Mac

    • Important: You must first be subscribed to the account before you can send a message from the account. In addition, to send-as or send-on-behalf of an account via Outlook desktop client, the account must be visible in the Global Address List (GAL). You can verify the visibility of the account using these instructions: Office 365 - Show or Hide Service Account within Global Address List. If the account is hidden, you must make it visible. Office 365 service accounts are hidden by default within the GAL.

      1. Start Outlook.

      2. Create a new message or reply to an existing message.

      3. From within the 'From:' select box, select the account you want to send from.

        Note: If the account does not show up in the list, you must first subscribe to the account.

      4. After you compose the message, send it.

        If you have 'send as' permissions, the recipient(s) will see the message from the account you are sending as.

        If you have 'send on behalf of' permissions, the recipient(s) will see the message from 'your_account on behalf of from_account'.

      Note: We recommend you send a test message to yourself to make sure you have the appropriate permissions. If you don't, the message will stay in your 'Drafts' folder. If this occurs, verify that you have the appropriate permissions to the account you are attempting to send from.

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